Thank you for your interest in this year’s festival! The information provided here will help us match your time and talents to the exciting opportunities available. Please see the notices below for additional information about policies and eligibility.
Vendor Eligibility
There is a greater preference for independent original handmade artists, crafters, growers, and small food companies however, all may apply. If during the application process you decide to change what you would like to sell, please send us an email, text or call so that we may sign off on your new items. Inspectors will be going from booth to booth throughout the event to make sure all vendors are in compliance.
Fees and Refunds
Vendor: 10′ x 10′ Booth – $75
Sponsor: (No booth) – $50
Please note that fees are non-refundable. This is a rain or shine event.
Tax Collection
Vendors are responsible for collecting and paying Florida sales tax. If you do not have a tax ID or have not registered your business with the IRS, you can contact the Florida Department of Revenue to obtain a Sales Tax Collection Permit. You are also responsible for registering your small business with the IRS and collecting sales tax on the goods you sell. If you are interested in selling food products at the event, you are responsible for having the correct labeling (cottage foods) and/or permits.
Booth Info and Requirements
You may set up from 9-11 AM. All booths must be fully set up 1 hr prior to the event. There is no electricity available. All vendors in a space 10′ x 10′ or larger must have a tent and tent covering with the exception of vendors who wish to use solid wall panels (ex. such as walls that you would see at a trade show or furniture store to give the illusion of a closed room).You may not attach or lean anything against or dig into the property. Your tent and/or display may not breach the space allotted. You may not put anything outside of your booth space. Vendors supply their own booth tables, chairs and tents. All vendor tents must be properly weighted down. All vendors must have a small trash can next to or inside their booth (bathroom size). Exhibitors must stay until closing. All tables in a booth must have a covering. You may not use plastic table covers. You can rent tables, chairs, and table covers online when paying for your booth space or you can rent available items at the festival for an additional fee. Vendors may not sell or solicit outside of their booths. If you have a dispute, please contact festival staff. If you have music, poetry, or anything with sound, you must have headphones present for customers to interact with. To prevent unwanted sound competition, you may not have music, prerecorded sound, karaoke, or other sounds, such as from a video, in your booth without accessible headphones. You may not smoke in, or near festival booths. If you need a smoking break, please stand in an open area away from the vendors, children, and the festival patrons for a minimum of 10 minutes before returning to your booth. Vendors may not use pyrotechnics. All booths must have a professional sign (not made of marker and cardboard or poster board, chalkboard signs in good taste are sufficient). Booth spaces may use battery power or small commercially bought electric generators only. Vendors must practice social distancing with masks.
Booth Notices – Food + Snack + Cottage Food
*Cottage food industry items must be labeled. To keep competition low, variety and quality high, there is a limit on food vendors selling the same style of cuisine. All food vendors must have an allergen list on their menus or products. All food vendors must have a tent with a cover, no exceptions. All food must have covers if not prepackaged. Booth spaces may use battery power, small commercially bought electric generators, propane gas, buffet gel burners or cookers only. All food workers must wear masks, gloves and hair restraints where applicable. All booths must have sanitizer available for customer use. Food vendors are responsible for maintaining constant booth cleanliness and must dispose of garbage in provided garbage cans only. Food vendors are required to keep perishable foods cooled on ice. Fresh water may be obtained by filling your buckets at a central water valve provided. Food vendors are responsible for proper grease and water waste disposal. If services must be provided to properly treat or clean up improper waste disposal, please note that the bill will be given to the vendor responsible. To keep the festival sustainable, styrofoam is prohibited. There is preference for food vendors who use paper or bioplastic products to service patrons.
Food Vendor Inspection
Licensing and inspection will be conducted onsite by (DBPR), Division of Hotels & Restaurants Inspector. Vendors without current licensing will be required to purchase a temporary one onsite by the Division of Hotels & Restaurants. The fee is $91 for a 1-3 day event and DBPR Supervisor on site will only accept money orders or cashier checks. All food vendors must comply with environmental health requirements for food booths at temporary events. Any questions, please call DBPR Customer Center at (850) 487-1395. All food vendors who will be preparing or keeping food warm with an external source of heat must have at least one 10 pound ABC Dry Chemical Fire Extinguisher located in close proximity. The fire extinguisher must be unobstructed and easily accessible. All food vendors that will be utilizing grease to cook food and have a fire extinguishing hood system must also have a class K Fire Extinguisher in close proximity to the cooking area. The fire extinguisher must be unobstructed and easily accessible. All food vendors must have current General Liability insurance coverage with a minimum of $1,000,000/$1,000,000 (occurrence/aggregate) limits of BI & PD. A Certificate of Insurance is required with The Fuzzy Pineapple, LLC. named as additional insured. Vendors must email Liability Certificate of Insurance to The Fuzzy Pineapple, LLC. along with the application prior to setting up at event. For single day coverage, please contact K & K Insurance at 800-328-2317.
*Does not apply to cottage food industry sales.
Food Vendors Must Submit With Application
City License: A City of Tallahassee Business Tax Certificate/Occupational license. www.talgov.com/treasurer/bustaxcert.cfm
State License: Department of Business and Professional Regulations license. Any vendor not currently licensed through DBPR will be required to obtain a temporary event food license through DBPR or the Department of Agriculture. www.MyFloridaLicense.com/dbpr/hr/
The Leon County Health Department will inspect all food booths, business licenses and insurance policies beginning at 10:00 am.
*Does not apply to cottage food industry sales.
Sponsorship
Thank you for sponsoring TFP Food Festival!
Sponsoring includes:
+ Company logo on website and link to your website until the next food fest
+ Social media announcement
+ Advertisement opportunities in grab bags
General Release of Claims & Hold Harmless Agreement
THE FUZZY PINEAPPLE, LLC. and associated parties, do NOT provide liability insurance for the protection of persons, vendors, entertainers, merchants, organizations, spectators or others who participate in any THE FUZZY PINEAPPLE, LLC. event. In consideration of participating in a THE FUZZY PINEAPPLE, LLC. event, you, an authorized representative of you, do hereby release and forever discharge THE FUZZY PINEAPPLE, LLC., its members, officers, employees, agents, servants, volunteers and sponsors from any and all actions, negligence, causes of actions, claims and demands, for any damage, loss or injury, which hereafter may be sustained by me or my organization in connection with or relating to any THE FUZZY PINEAPPLE, LLC. event. All participants agree to be filmed and/or photographed at this festival for future promotions.
This release extends to, applies to, covers and includes all known, unknown, disclosed, unforeseen, unanticipated and unsuspected injuries, damages, losses and liabilities, and the consequences thereof, not-withstanding the provisions of any state, federal, local or territorial law or statute to the contrary. Such provisions are hereby expressly waived. It is further understood and agreed that you/your organization’s participation in any THE FUZZY PINEAPPLE, LLC. event is not to be construed as an admission of liability or the assumption of any responsibility by THE FUZZY PINEAPPLE, LLC., its members, officers, employees, agents, servants, volunteers and/or sponsors for any act or omission by you or any member(s) of your organization. You swear that you are participating voluntarily, and that all risks have been made clear to you. Additionally, you do not have any conditions that will increase my likelihood of experiencing injuries while engaging in this activity. If damage should occur, you will assume full liability for any such damage caused by yourself/organization/company or its agents, employees, or contractors, and The Fuzzy Pineapple LLC. shall have the right to charge you for any repairs to the Exhibit Space and/or the building, and Exhibitor shall immediately pay to The Fuzzy Pineapple LLC, the requested sum(s).
You hereby agree on behalf of you/your organization, heirs, executors, administrators, relatives, and assigns to indemnify THE FUZZY PINEAPPLE, LLC. and its members, officers, employees, agents, servants, volunteers and sponsors, jointly and severally, and to hold them harmless from and against any and all actions, negligence, claims, demands and liabilities, loss damages and expense of whatever kind or nature, including attorney fees, which may from any organization’s participation in the THE FUZZY PINEAPPLE, LLC. event. Furthermore, you agree that the venue for any claim or matter relating to this agreement shall be Leon County, Florida. THE FUZZY PINEAPPLE, LLC. and The Tallahassee Police Department reserve the right to remove any misrepresented or inappropriate material or persons from any THE FUZZY PINEAPPLE, LLC. event. Non-compliance with THE FUZZY PINEAPPLE, LLC’s. directive, rules and/or regulations will result in the forfeiture of my/my organization’s duties and/or hours and immediate closure and dismissal by the Tallahassee Police Department and THE FUZZY PINEAPPLE, LLC.
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