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Thank you for your interest in this year’s expo! The information provided here will help us match your time and talents to the exciting opportunities available. All applicable fields must be filled and signed. Please see the notices below for additional information about policies and eligibility. Please do not submit payment before form submission (see bottom of this page) and confirmation. Select all that apply. Early bird ends March 1.

General Info

Details

Event
The Fuzzy Pineapple Small Business Expo
Date
April 6, 2019
Time
10AM – 7PM
Location
1209 Paul Russell Road Tallahassee, Florida 32301
Food Options
Vegan, Vegetarian, Gluten-Free, Seafood, Poultry, Beef, Pork, Desserts, Snacks
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General Release of Claims & Hold Harmless Agreement

THE FUZZY PINEAPPLE, LLC. and associated parties do NOT provide liability insurance for the protection of persons, vendors, entertainers, merchants, organizations, spectators or others who participate in any THE FUZZY PINEAPPLE, LLC. event. In consideration of participating in a THE FUZZY PINEAPPLE, LLC. event, you, an authorized representative of you, do hereby release and forever discharge THE FUZZY PINEAPPLE, LLC., its members, officers, employees, agents, servants, volunteers and sponsors from any and all actions, negligence, causes of actions, claims and demands, for any damage, loss or injury, which hereafter may be sustained by me or my organization in connection with or relating to any THE FUZZY PINEAPPLE, LLC. event. All participants agree to be filmed and/or photographed at this event for future promotions.

This release extends to, applies to, covers and includes all known, unknown, disclosed, unforeseen, unanticipated and unsuspected injuries, damages, losses and liabilities, and the consequences thereof, not-withstanding the provisions of any state, federal, local or territorial law or statute to the contrary. Such provisions are hereby expressly waived. It is further understood and agreed that you/your organization’s participation in any THE FUZZY PINEAPPLE, LLC. event is not to be construed as an admission of liability or the assumption of any responsibility by THE FUZZY PINEAPPLE, LLC., its members, officers, employees, agents, servants, volunteers and/or sponsors for any act or omission by you or any member(s) of your organization. You swear that you are participating voluntarily, and that all risks have been made clear to you. Additionally, you do not have any conditions that will increase my likelihood of experiencing injuries while engaging in this activity. If damage should occur, you will assume full liability for any such damage caused by yourself/organization/company or its agents, employees, or contractors, and The Fuzzy Pineapple LLC. shall have the right to charge you for any repairs to the Exhibit Space and/or the building, and Exhibitor shall immediately pay to The Fuzzy Pineapple LLC, the requested sum(s).

You hereby agree on behalf of you/your organization, heirs, executors, administrators, relatives, and assigns to indemnify THE FUZZY PINEAPPLE, LLC. and its members, officers, employees, agents, servants, volunteers and sponsors, jointly and severally, and to hold them harmless from and against any and all actions, negligence, claims, demands and liabilities, loss damages and expense of whatever kind or nature, including attorney fees, which may from any organization’s participation in the THE FUZZY PINEAPPLE, LLC. event. Furthermore, you agree that the venue for any claim or matter relating to this agreement shall be Leon County, Florida. THE FUZZY PINEAPPLE, LLC. and The Tallahassee Police Department reserve the right to remove any misrepresented or inappropriate material or persons from any THE FUZZY PINEAPPLE, LLC. event. Non-compliance with THE FUZZY PINEAPPLE, LLC’s. directive, rules and/or regulations will result in the forfeiture of my/my organization’s duties and/or hours and immediate closure and dismissal by the Tallahassee Police Department and THE FUZZY PINEAPPLE, LLC.

Vendor Info

Cost

*Indicates maximum displaying artists/companies per booth

6’x3′ Craft Vendor *(1p) no tent $30
10′ x 10′ Shared Craft Vendor *(2p) $40 per person
10′ x 10′ Grower/Snack Vendor *(1p) $45
10′ x 10′ Craft Vendor *(1p) $50
10′ x 10′ Food Vendor *(1p) $75
Food Truck Vendor *(1p) $90

Early bird ends 11:59 PM EST March 1. After March 1, there is a $30 late fee. After April 1, there is a $50 late fee.

Vendor Eligibility

Please note: Acceptance of an application is not acceptance into the expo. Applications will be reviewed for acceptance and notification of acceptance/non-acceptance will be given via email/phone within 48 hrs of receiving an application.

There is a greater preference for independent original handmade artists, crafters, growers, and small food companies however all companies both big and small are welcome. If you are not accepted, it may be due to an overabundance of artists in a category, missing parts on an application, not having a clear focus of products, or simply a lack of professionalism in products or aesthetics (we are happy to help if it’s the latter). You may resubmit your application, or new photos of your changes if you are not accepted for the previous reasons. Having a well put together website or Etsy shop is a good sign of professionalism and gives us more insight into who you are as business. If during the application process you decide to change what you would like to sell, please send us an email, text or call so that we may sign off on your new items. Inspectors will be going from booth to booth throughout the event to make sure all vendors are in compliance with event rules. Please do not pay before receiving your acceptance confirmation. If you have any questions concerning how to pay, please call, text or email us. We can also send you a custom invoice.

Fees and Refunds

A 50% administrative fee will be charged for cancellations before March 1 . Cancellations after March 1 are non-refundable. Refunds will be given within 30 days. Please note that vendor fees will not be refunded if the expo must be cancelled due to inclement weather or other odd affairs. 

Tax Collection

Vendors are responsible for collecting and paying Florida sales tax. If you do not have a tax ID or have not registered your business with the IRS, you can contact the Florida Department of Revenue to obtain a Sales Tax Collection Permit. You are also responsible for registering your small business with the IRS and collecting sales tax on the goods you sell. If you are interested in selling food products at the event, you are responsible for having the correct permits from the Department of Health.

Booth Info and Requirements

All booths are outdoors and are assigned based on vendor category. You may set up the day before the expo between 1-7 PM. All booths must be set up 1 hr before the event begins. There is limited electricity available. All vendors in a space 10′ x 10′ or larger must have a tent and tent covering with the exception of vendors who wish to use solid wall panels (ex. such as walls that you would see at a trade show or furniture store to give the illusion of a closed room).You may not attach or lean anything against or dig into event property. Your tent and/or display may not breach the space allotted. 6′ x 3′ spaces may not use a tent or cover. Food vendors may not use 6′ x 3′ spaces. You may not put anything outside of your booth space. Vendors supply their own booth tables, chairs and tents. All vendor tents must be properly weighted down. All vendors must have a small trash can next to or inside their booth (bathroom size). Exhibitors must stay until closing. All tables in a booth must have a covering. You may not use plastic table covers. You can rent tables, chairs, and table covers online when paying for your booth space or you can rent available items at the event for an additional fee. Volunteers are available to help set up and break down and will also be available if you need a quick break throughout the event. We strongly advise vendors to use a large rug or mat over the grassy terrain. Vendors may not sell or solicit outside of their booths. If you have a dispute, please contact event staff. If you have music, poetry, or anything with sound, you must have headphones present for customers to interact with. To prevent unwanted sound competition, you may not have music, prerecorded sound, karaoke, or other sounds, such as from a video, in your booth without accessible headphones. You may not smoke in, or near event booths. If you need a smoking break, please stand in an open area away from the vendors, children and the event patrons for a minimum of 10 minutes before returning to your booth. Vendors may not use pyrotechnics. All booths must have a professional sign (not made of marker and cardboard or poster board, chalkboard signs in good taste are sufficient).

 

Booth Notices – Artist, Maker, Grower

Craft vendors may not sell, distribute, or give away food of any kind. Individual persons who would like to participate in the sharing program, please indicate it below. There may only be 2 artists/persons per booth if sharing. Organizations that wish to have multiple artists displayed must purchase a minimum 10 x 20′ booth where up to (5) artists may showcase. 18+ booths must have a sheer to opaque cover and a large visible 18+ sign explaining the explicit content (ex. nudity, profanity, etc.) on the outside of the booth. 6′ x 3′ vendors are not eligible for the sharing program, may not have a tent cover, may only purchase 1 booth, and may only host 1 artist. The sharing program is intended to assist first timers, however, vendors are still responsible for finding a partner. If you do not have a partner vendor and we are unable to join you with one, you will be responsible for the entire booth fee prior to setting up. Booth spaces may use battery power or small commercially bought electric generators only.

Booth Notices – Food + Snack

To keep competition low, variety and quality high, no two food vendors may sell the same style of cuisine. Food vendors must set up in a 10′ x 10′ minimum booth. With the exception of snack vendors, food vendors are not eligible for the booth sharing program. All food vendors must have an allergen list on their menus or products. All food vendors must have a tent with a cover, no exceptions. There may be no more than 4 people per 10 ft space. All food must have covers. Booth spaces may use battery power, small commercially bought electric generators, propane gas, charcoal grills, buffet gel burners or cookers only. All food workers must wear gloves and hair restraints where applicable. All booths must have sanitizer available for customer use. Food vendors are responsible for maintaining constant booth cleanliness and must dispose of garbage in provided garbage cans only. Food vendors are required to keep perishable foods cooled on ice. Fresh water may be obtained by filling your buckets at a central water valve provided. Food vendors are responsible for proper grease and water waste disposal. If services must be provided to properly treat or clean up improper waste disposal, please note that the bill will be given to the vendor responsible.

Food Vendor Inspection

Licensing and inspection will be conducted onsite by (DBPR), Division of Hotels & Restaurants Inspector. Vendors without current licensing will be required to purchase a temporary one onsite by the Division of Hotels & Restaurants. The fee is $91 for a 1-3 day event and DBPR Supervisor on site will only accept money orders or cashier checks. All food vendors must comply with environmental health requirements for food booths at temporary events. Any questions, please call DBPR Customer Center at (850) 487-1395. All food vendors who will be preparing or keeping food warm with an external source of heat must have at least one 10 pound ABC Dry Chemical Fire Extinguisher located in close proximity. The fire extinguisher must be unobstructed and easily accessible. All food vendors that will be utilizing grease to cook food and have a fire extinguishing hood system must also have a class K Fire Extinguisher in close proximity to the cooking area. The fire extinguisher must be unobstructed and easily accessible. All food vendors must have current General Liability insurance coverage with a minimum of $1,000,000/$1,000,000 (occurrence/aggregate) limits of BI & PD. A Certificate of Insurance is required with The Fuzzy Pineapple, LLC. named as additional insured. Vendors must mail Liability Certificate of Insurance to The Fuzzy Pineapple, LLC. along with the application. For single day coverage, please contact K & K Insurance at 800-328-2317.

Food Vendors Must Submit With Application

City License: A City of Tallahassee Business Tax Certificate/Occupational license. www.talgov.com/treasurer/bustaxcert.cfm 
State License: Department of Business and Professional Regulations license. Any vendor not currently licensed through DBPR will be required to obtain a temporary event food license through DBPR or the Department of Agriculture. www.MyFloridaLicense.com/dbpr/hr/ 
The Leon County Health Department will inspect all food booths, business licenses and insurance policies beginning at 10:00 am.

Rentals

10×10 ft Tent $35
4 ft Table $10
6 ft Table $15
4 ft Table Cover $4
6 ft Table Cover $6
Chair $5

Sponsor Info

Highlighted Marketing Opportunities

Your logo, campaign, and/or company information can be featured on all of the above platforms as well as the following platforms located at the expo.
-Expo staff and volunteer shirts
-Expo banners, directions, and other signage
-Expo flyers and posters
-Expo activity boards and stations
-Expo goodie bags
-Expo booths
-Expo restrooms
-Pet Stations
-Social media: sponsorship partners will forever be available on the event pages of each event long after the event has passed
-Blogs, newspapers, magazines of previous events and sponsorship partners will forever be available long after the event has passed
-Website recognition: Over 350 days of online exposure

Future Marketing Initiatives

-Distribute flyers and network at large and small local events and markets
-Monthly Newsletter and Daily Social Media Updates
-1000 Poster Campaign: Establish a minimum of 1000+ event posters in 1000+ businesses, schools, and community centers in Tallahassee and the surrounding areas
-Event and Roadside Banners on high traffic roads, including the event grounds
-Event Blog Posts and Promo Video
-Bus, Taxi, Billboard, Poster, Car Advertisement exposure
-Press releases to news stations, magazines, blogs, radio stations, and newspapers for both local and student circulation

Proposed Gifts in Kind and Intent of Use

What are we doing with your sponsorship or gift in kind contribution?

Your contributions aid in the facilitation and purchasing of:
-Paint and art supplies
-Event staffing and uniforms
-Restrooms, sanitation and first aid
-Marketing initiatives (signage, goodie bags, posters, printing costs, social media and related advertisements, etc.)
-Cones and traffic control equipment
-Games and Decoration
-Directional and activity boards and stations
-Tents, tables, chairs, and setup equipment for event patrons
-Stage, sound, lighting and camera equipment

Levels

AA) $25 Lovely Pineapple
+ Company name on website
+ Social media announcement

BB) $50 Warm and Fuzzy
+ Company logo on website and link to your website
+ Social media announcement
+ Company name on sponsor board poster
+ Advertise in scavenger hunt

CC) $100 Art You Great
+ Advertisement opportunities in grab bags
+ Company logo on website and link to your website
+ Multiple social media announcements
+ Company name on sponsor board poster
+ Company name on event signage and activity boards
+ Advertise in scavenger hunt

DD) $300 Sweet Pineapples (For handmade, non-handmade artists, non-small business companies)
+ Advertisement opportunities in grab bags
+ Company logo on website and link to your website
+ Multiple social media announcements
+ Company name on sponsor board poster
+ Logo on event signage and activity boards
+ 10 x 10 booth at event (non-handmade) 10 x 15 (handmade)
+ Multiple advertisements in scavenger hunt
+ Newsletter and mailing list acknowledgements
+ Press release acknowledgements

Entertainer Info

Entertainer Eligibility

Please attach samples of your work along with pictures of yourself entertaining. If you are a performing group or solo artist, please attach 1:1 ratio professional pictures so that we may add you to the line up. All entertainment must be original artwork (music, poetry, songs, etc.) Please note that you may not use copyrighted or trademarked materials without permission from their respective owners.

Entertainer Notices

You will receive a confirmation within 48 hrs of submitting an application. It is helpful and encouraged for all applicants to send or link videos or samples of their work. You reserve the right to leave with a 1 week notice at any time during the planning and execution of this event. If you do not execute your agreed upon duties, future events will be forfeited. Exclusions apply to some circumstances such as medical issues and family celebrations (wedding, reunion, birthdays). We reserve the right to dismiss entertainers at our discretion for any reason with or without notice with or without compensation. All entertainers will have access to the free entertainer booth where you will be able to sell or display your merchandise. This is a shared space. For a personal booth, please fill out a vendor form. Entertainers receive 50% off event fees.

Entertainer Notices, Policies, Conduct and Dress

Please remember that we are here to service the patrons of the event. As an entertainer, you are a temporary brand ambassador. As such, you are a representation of The Fuzzy Pineapple, event sponsors and vendors during the event. This section is to ensure that there is a fair balance and clear focus for both volunteers and patrons. Please note that on-stage performances are for professionals. All performances must be in good taste – no nudity, no profanity, no political agenda, non-religious, no alcohol, sex, or drug references, etc. Please note that there will be children watching your performance. If you smoke, out of respect to the patrons, please do so outside of the areas in which you are entertaining, especially if your group engages with children. This includes e-cigarettes. After smoking, please wait 10 minutes in an open area before resuming event duties. Gum and breath mints will be provided at the information booth. Please arrive well-groomed. Please keep profanity outside of the event. If there is a dispute, please bring it to the attention of an officer or event staff. Entertainers may not distribute items, sell, solicit or acquire information to or from patrons without event staff approval. All performers agree to be filmed and/or photographed for future promotions. Entertainers may not switch assigned duties without event staff consent. Failure to comply with these policies will result in the forfeiture of your entertainment duties, contest prizes, compensation, as well as possible dismissal from the event.

Volunteer Info

Volunteer Notices, Policies, Conduct and Dress

Please remember that we are here to service the patrons of the event. As a volunteer, you are a temporary brand ambassador. As such, you are a representation of The Fuzzy Pineapple, event sponsors and vendors during the event. This section is to ensure that there is a fair balance and clear focus for both volunteers and patrons. Each volunteer will receive a short sleeve t-shirt the day of the event where applicable. This shirt must be worn and returned on both days at the event only. Please do not wear your shirt outside of the event. All piercings, with the exception of 1 pair in the earlobes no larger than 1 inch, and permanent body art (tattoos) must be removed or covered the during the event. You may wear a solid white long sleeve undershirt if necessary. There may not be any alterations done to the volunteer t-shirts. All accessories, with the exception of marital jewelry, religious iconography and religious headwear, may not be worn while executing event duties. Political and/or religious accessories must be worn inside of volunteer clothing. All volunteers must wear dark solid black or dark blue fitted (not tight, not loose) jean pants with their volunteer shirts or a long black or dark blue maxi skirt. These jeans/skirts may not have holes, fabric patches, or other altered accessories. All volunteers must wear closed-toe flat shoes at the event. Sneakers are ideal for the terrain. All hair must be pulled back or up in a neat ponytail, braid or bun. Headbands are acceptable for shorter hair that may not meet the previous requirement. All nails must be trimmed and no longer than .25 inches above the finger. All volunteers may not wear make-up while executing event duties unless it is a part of their event duties. If you smoke, out of respect to the patrons, please do so outside of the areas in which you are volunteering, especially if your group engages with children. This includes e-cigarettes. Please do not wear your shirt while engaging in smoking. It is ideal to bring a second set of clothing. After smoking, please wait 10 minutes in an open area before resuming event duties. Gum and breath mints will be provided at the information booth. Please arrive well-groomed. Please keep profanity outside of the event. If there is a dispute, please bring it to the attention of an officer or event staff. Volunteers may not distribute items, sell, solicit or acquire information to or from patrons without event staff approval. All volunteers agree to be filmed and/or photographed at this event for future promotions. Volunteers may not switch assigned duties without event staff consent. Failure to comply with these policies will result in the forfeiture of your volunteer and/or internship hours and duties as well as possible dismissal from the event.

Volunteer Hours

You reserve the right to leave with a 1 week notice at any time during the planning and execution of this event. If you leave without a notice, your volunteer hours will be forfeited. If you do not execute your agreed upon duties, your volunteer hours will be forfeited. All volunteer hours are documented at the end of the event. We reserve the right to dismiss volunteers at our discretion for any reason with or without notice.

Registration

Please do not pay fees until after confirmation. Please fill and select all that apply

I would like to join as a: (Please select all that apply)*
Name:*
Company/ Organization Name:*
Date of Birth:
E-mail:*
Phone:*
Address:*
Website:*
Business Tax ID #*
Are you a new or previous participant?
What will you be selling at the festival?*
Please select a vendor booth type:
What are your main price points?*
Will you be sharing a booth?
Will you be renting any of these items:
Would you like to be near:
Will you be able to help before the festival?
Would you like to be a sponsor? *Additional perks and advertisement opportunities
Sponsorship Level:
Would you like to add to the grab bags? *Must be a sponsor.
If sponsoring, what would you like to add to the grab bags:
What would you like to see at the festival?
How would you like to help with the festival?
(VOLUNTEERS) Please select the shift(s) you would like to cover:
Please select the team(s) you would like to join:
Would you like to refer (5) vendors for a free booth? If so, please input them here. *Referred must join for this to take effect.
If applicable, who reffered you?:
Questions, Comments, Concerns
Are you recording the festival (photographer + videographer) for a free booth? *Must be able to record all day and/or behind the scenes of festival. Will receive credit for work. Will be on website + social media.
Are you a part of a student organization that would like to host an activity booth or station for a free booth?. *Organization must stay entire event.
Please attach picture of food certificates and licensing:
Please attach picture of your setup:
Please attach picture for the website:
I have read the policies and notices and agree to them.*
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